As well as this, you may want to consider enlisting specialist legal support from a property solicitor or similar. It’s at this point that you should start thinking about creating your office move team. Six months – By now, you’re likely to have found the space you’re going to be moving into. Sign up with a commercial real estate agent and start looking at potential premises. It’s also an ideal time to consider what you’re looking for in an office space and doing the necessary research. These are factors such as why you’re looking to move office and what you’re hoping to achieve with the move. Timeline to moving dayġ2 months – At this stage, you’ll need to think about the bigger picture. These include: organisational, administrative, and problem-solving skills, as well as the ability to stay calm and focused. While you’ll need to have a senior manager or someone else with a similar level of authority to sign off on processes and expenditure, you’ll also need a mixture of other knowledge, levels and skillsets. Who will be responsible for the move? You’ll need to appoint certain team members with the moving task. Similarly, if you have utility services then inform them accordingly, whether that’s to transfer or to find new business energy providers. What services will need to be connected? To run a business, you’re likely to need an internet connection and phone lines, as well as cleaning, security and maintenance services (unless these are provided, such as in a serviced office or coworking space). Will you need storage? Ideal for holding items in transit from one office to another, your storage provider will need to be suitably located to move items to and from, as well as offer a cost-effective rate for the length you require. If they don’t, you may need to consider storage options (see below). What are the move-out/move-in dates? If you’re moving from one premises to another, then you’ll need to ensure if the dates match up. However, if your small business is more established and you have a bigger team, more equipment or many products, then you may need to move in stages. How long will moving take? If you run a start-up with minimal equipment and stock, then it may be possible to complete the move in one day. What needs to move and when? This will include equipment ( see below So what should you think about in the planning process? Without a clear plan and timeline, the move is likely to be stressful at best, and could end up with items in the wrong place or the wrong time at worst. Planning may take longer than you anticipate but understanding what the move will entail, along with when tasks are expected to be competed, is essential. Here are some possible reasons for moving office, depending on if you run a new or existing business. It’s essential for you to think about this so as to justify the upheaval and expense, and ensure the moving process is as focused as possible. If you run a start-up that’s moving into an office for the first time, your needs are likely to be different from an existing business that may have moved once (or more) before. Think about why your business is movingīefore you even contemplate a move, you need to think about why moving offices is necessary for your business.
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